BIG FDL
3rd Gidea Park Scout Group
web site . . .
HQ. The Rowswell Hall, St Michaels Church, Gidea Park.
 Beavers (6 - 8 years) Tues & Fri | Cubs (8 - 10.5) Tues & Fri | Scouts (10.5 - 14) 7:30 Thur
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FDL  3RD GIDEA PARK WEB SITE POLICY

WHY HAVE A WEB SITE?

  • To raise awareness in the community of what we do.
  • To show that 3GP is active, dynamic and that we embrace new technologies as well as holding Scouting traditions strong.
  • To act as a source of inspiration for current members.
  • There has for the last 20 years been talk of getting the Group News Letter of the ground again.  A web site was seen as a way of filling many of the main functions of a news letter.  We felt we could produce a reasonable quality web site far easier and cheaper than a regular quality news letter.  
  • The Web Site was origonal started because some of our youth members wanted to learn web design and they decided this would be a good project to teach them.

The leaders and youth members involved got together and decided on a few guiding principals.

  • No advertising. This web site could be viewed by the Beavers, Cubs and Scouts and we don't want to bombard them with adverts. Also adverts will slow down page loading and take up space that can be filled with pictures of us!
  • The colours used were chosen to match the troop colours of Old Gold and Black.
  • We hoped to project a very positive and active view of 3GP through this web site.  We wanted the members to be proud of the web site and the activities depicted in it.  We didn't want a web site that would embarrasse the members if their mates caught them looking at it. The limited feedback we have received suggests we have succeeded in these aims. 
  • We also try to employ a strict cheese control system that prevents us from having devices like counters, animations and graphical buttons.  We felt any cheese lying around the site could detract from the content.  Admittedly you may find some mild cheddar but no Camembert.
grade  TARGET AUDIENCE
  • Current Members
A web site was seen as an easy way of reminding the members what they have been doing or what they may have missed.  We try and have up to date photo news.
  • The Parents of current members.
Some of the Cubs and Scouts don't tell their parents what they have been up to on camp.  Other parents were surprised when they heard what goes on on camp. By publishing photo reports of past activities here we hope to accurately convey the nature of the activities that we do.  That way we hope there will be no surprises for Beavers, Cubs, Scouts or Parents.
  • Prospective Members and Parents
Hopefully this web site shows that we are a very active group.  It's our shop window on the internet.  We hope that it gives an accurate indication of what you can expect life to be like as a 3rd Gidea Park Beaver, Cub or Scout.
  • Ex Members
The web site can be a focal point for keeping in touch with 3GP.  It contains news about almost everything we do. It's a shared photo album of that camp or expedition.
grade  WHO CONTRIBUTES TO THE WEB SITE

Originally the site was set up in the late 1990s by the Venture Scouts, Dave Gardener and Ross Denton with the help of John Goodwin. It was very much by and for the Venture Scouts.

By the year 2000, the web site was overhauled to cover news items from the whole group. It was being looked at by youth members and their parents! The old Venture Scout material was checked for colourful language and any material that didn't meet the standard was removed or cleaned up.

The day to day support of the site is now carried out by the Group Scout Leader Mark Hutton.  Anybody who is connected to 3rd Gidea Park is welcome to submit material for inclusion.  Some of the Scouts have written news items and some parents, Scouts and Explorers have provided photographs.

fdl  BEING RESPONSIBLE WITH OUR WEB SITE CONTENT

Young people are rarely identified by name on our web site and never by surname. We will never caption photographs with the names of young people. This is in line with The Scout Association's guidelines for web sites and is to protect the privacy of our young people. We are even careful to ensure names or initials do not form part of the picture file names which aren't even normally visible.

PICTURES

All photos are taken by the group members, leaders or their parents. Consent forms for all camps include a note stating that photos may be taken and published on the web site. If parents or guardians have any concerns they are encouraged to discuss it with the leaders. If parents or guardians would rather we don't take photos of their children or publish them on our web site then please speak to the leaders

We mainly publish small low quality images on our web site. They look ok on screen but will appear blocky when printed at a reasonable size. 3rd Gidea Park Scout Group Members are free to copy and print any of the pictures found on our web site although you will probably be able to get higher quality copies from the leaders. We ask our Scouts and Parents or Guardians to be responsible if they are using any pictures from our web site on social network sites.

VIDEO

The same principles will apply. Young people appearing in the videos will not be identified by name either in captions, credits, dialogue or narration.

CONCERNS

If anybody feels they have been miss-represented on our web site then they should consult the web masters.  Each complaint will be considered but anything along the lines of "but my hair is a mess in that picture of me soaking wet after rafting" may be ignored.

If other scouts wish to copy or use our pictures we ask that they seek our permission first.  It may be that we can provide something more suitable.

fdl  PRIVACY NOTICE

What is this Privacy Notice?

This Privacy Notice sets out what we (3rd Gidea Park Scout Group) do with Personal Data and what can be expected from us as part of our obligations when processing this Personal Data.

What data are we gathering?

3rd Gidea Park Scout Group may hold Personal Data (including Sensitive Personal Data) about members, parents/guardians and volunteers. We believe it is important to be open and transparent about how we will use your Personal Data. Information we may hold includes the following:

  • name and contact details;
  • age/date of birth;
  • details of any health conditions;
  • race or ethnic background and native languages;
  • religion.

Why do we collect this information?

We use this information to communicate with members, parents/guardians and volunteers and to carry out our obligations as Scout Leaders. We also have a responsibility to keep information about you, both during your membership and afterwards (due to our safeguarding responsibilities and also to help us if you leave or rejoin). In addition, we may collect data for registration to events, including nights away, in some cases this data will be Sensitive Personal Data, which we ask for to allow us to provide appropriate care for members whilst under our supervision. The list of activities we carry out as part of Scouting that may require the use of Personal Data include:

  • To enable us to provide a voluntary service for the benefit of the public;
  • To manage our volunteers
  • To manage our membership records
  • To update you on events and
  • To conduct surveys on our performance
  • For financial accounting
  • To fundraise for the Scout Group
  • To process Gift Aid applications

How do we gather data?

At 3rd Gidea Park we gather data through a variety of methods, these include:

  • contact information provided by email;
  • waiting lists for new members;
  • Joiners forms
  • Event registration forms.

We do not currently obatin data through our web site.

When will we delete this data?

We may keep information for different periods of time for different purposes as required by law or best practice. As far as membership information is concerned, to make sure of continuity (for example leavers and then re-joiners) and to carry out our legal responsibilities relating to safeguarding young people, we keep membership information throughout the membership and after it ends.

Who has access to this data and who do we share it with?

Only those members who need membership information to carry out their role have access to that information. We may share membership data with other local scouting groups where this activity is required to deliver the scouting group obligations, such as stand in leaders. We may also share data within The Scout Association. We do not store credit card details, nor do we share data with third parties without permission.

Where will the data be stored?

This data is securely stored IN AN ONLINE MEMBERSHIP SYSTEM. We take data security seriously.

What are your rights to your Personal Data

As a Data Subject you have rights over your own data that you can exercise at any time, these are:

  • Data is accurate we must keep your data accurate
  • Data is erased we must erase data if not needed or requested by you, that is not excessive and is possible
  • Data is portable we must provide a copy of your data back to you
  • Data processing is limited we must cease a processing activity if you object to it
  • Consent withdrawal we must allow you to withdraw consent at anytime

In the event that you wish to contact us to exercise these rights or for any further queries on this Privacy Notice please contact any of our leaders directly.

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